Compliance
Basic policy
Rather than relying on external standards and adopting a passive compliance stance that "as long as we are
legally compliant, all is fine," the Mandom Group sets voluntary standards that exceed legal requirements,
taking an independent and proactive stance toward protecting consumer safety and benefits.
We established
the
Mandom Group Code of Conduct
(revised 5 times since establishment in 1999) as a common compliance program that should always keep in
mind to embody our corporate philosophy.
The Code of Conduct Promotion Committee was established to be in charge of promoting the Code of Conduct
throughout the Mandom Group. This committee leads compliance education and awareness activities.
In December 2002, we introduced the
Helpline System
(which was expanded to cover business partners in 2007) to give employees, or "whistleblowers," a
chance to inform us when they notice any laws being broken at work. This allows us to quickly discover
non-compliance and subsequently prevent problems before they occur. Under this system, the anonymity of
whistleblowers is protected and retaliatory measures against them are strictly forbidden.
Compliance Education
| Confidential information management education | This training aims to make all employees understand relevant laws and regulations, including the Act on the Protection of Personal Information, as well as understand and confirm the various personal and confidential information management rules of Mandom. Individual departments hold seminars. |
Frequency: Once a year, Approx. 1 hrs Target: All employees |
|---|---|---|
| Company-wide education on Mandom Code of Conduct | We provide all employees with an understanding and confirmation of the Mandom Group's Code of Conduct with the aim of fostering and maintaining a tense organizational culture with a high sense of ethics that does not allow fraud or scandals to occur. Study sessions are held for each department by leveraging opportunities such as sectional meetings. |
Frequency: Once a year, Approx. 1 hrs Target: All employees |
The Helpline System
In December 2002, Mandom Corporation introduced the whistleblower system "Helpline System" for early
detection, prevention of occurrence and prevention of recurrence of risks relating to violations of laws and
social norms. This is a system receiving reports and consultation from employees when they observe in their
workplace any acts that break or are at risk of breaking laws or our Code of Conduct. The Code of Conduct
Promotion Committee, which includes external members (corporate legal advisors), serves as the point of
contact. The whistleblowers are protected against retaliatory measures or disadvantageous consequences due to
their action.
In September 2007, the System was expanded to cover business partners of Mandom Group
companies in Japan.
Business partners who become aware of directors or employees of Group companies in
Japan engaging in acts that are not compliant or are at risk of non-compliance of Mandom Corporation and Group
companies or its directors and employees are requested to report these to the Helpline, using the procedure
described below. When the report of such a case is received, the Code of Conduct Promotion Committee will take
the lead in investigating the case, identifying the causes, preventing non-compliant acts, prohibiting them,
preventing their recurrence and finding resolutions to problems.
Further Information
- Business partners who can access the Helpline System are suppliers, customers and other business associates of Mandom Corporation and Group companies operating in Japan.
- We request business partners reporting cases by revealing the real name, not by using anonymity to perform the fair investigation.
- The case and their details that are reported (including personal information such as the name of the whistleblower) will only be placed in the possession of our investigators (Code of Conduct Promotion Committee) and will not be used for purposes other than the investigation and subsequent actions arising from the respective reports on non-compliance.
- The Group will not put the whistleblower to any disadvantage due to the reporting of the case and will not request business partners to which the whistleblower belongs to disadvantage the whistleblower in any way. However, this guarantee will not apply to any unfair reporting that is libellous, slanderous or in any other way contrary to the purpose of the Helpline System (avoidance and minimization of risks about violations of laws and social norms).
- We will receive report by phone, fax, email or letter. Please refer to the specimen case report form attached. Insofar as possible, please report your case using this format. When we receive the report, the Helpline will contact you for confirmation of the fact. Please ensure that you clearly state your contact details and methods.
Contact Details (for use only by business partners)
5-12, Juniken-cho, Chuo-ku, Osaka 540-8530, JapanMandom Corporation
Code of Conduct Promotion Committee Helpline
Helpline email address:mandom-helpline@mandom.com